NCLB+Director+Notes

Records to be kept:

 * amount of funds under the grant
 * how the grantee uses the funds (Can't purchase classroom supplies to be in kids' hands -- everything needs to be FOR the teachers
 * total cost of project activities
 * share of the cost provided from other sources
 * other records to facilitate an __effective audit__
 * records that show compliance with program requirements
 * permit an "audit trail" that clearly shows all funds were used for allowable activities
 * evaluation

Required Templates:
http://www.okhighered.org/itq/2008.shtml

Grant Payments

 * 40% disbursed after Participant Commitment Form & 25 participant names (no later than 5.16.08)
 * 20% disbursed after Interim Narrative and Expenditure reports (10.31.08)
 * Final fund on a cost-reimbursement basis only with four documents: 1) final narrative report, 2) final expenditure report, 3) final participant commitment form, and 4) final certification for 50% by 6.26.08

50% Rule

 * no single participant may "use" more than 50% of the subgrant
 * Funds may not be shifted between budget categories of a single grant without permission from OSRHE (Saeed)

Can this grant pay for food?
Note from April Bolton-Smith, USDE lawyer and grant expert: "If the individual or group is on travel status then food is okay., Keep in mind the goals and objectives of the grant--that's what the funds were intended for."

OSRHE Security Access File Exchange (O-SAFE)
https://www.okhighered.org/filetransfer

May 16, 2008
Participant commitment forms due to OSRHE (available at http://www.okhighered.org/itq This will prompt first payment of funds - required: minimum of 25 participants or 75% of proposed number

December 2008
Second payment (20%) after first reports are received and approved

June 26, 2009
Due:
 * 1) Comprehensive Final Narrative describing project evaluation results and accomplishments
 * 2) Final Expenditure Report
 * 3) Final Participant Commitment Form
 * 4) Certification for 50% Rule